County Clerk

At A Glance: Elections, real estate recording, probate files, marriage licenses, board of property tax appeals, passports.

Appointments are REQUIRED for all Marriage Licenses and Passport Applications!

General Business Hours: 8:30 am to 5:00 pm, Mountain Time,  M-F (including lunch hour) Closed all State Holidays, except Columbus Day (and closed the day after Thanksgiving).

EFFECTIVE SEPTEMBER 20, 2021 – Recording, filing & document acceptance hours 8:30 am to 4:30 pm, Mountain Time Zone

 Staff: County Clerk:  Gayle V. Trotter –
Deputy Clerk:  Amy Lamb

Deputy Clerk:  Chris Harrod

Deputy Clerk:  Sheena Moore

 Phone:  (541) 473-5151
 Fax: (541) 473-5523
 Postal Address: 251 “B” St. West
Suite 4
Vale, OR 97918
Websites & Links: See More Information Below.

The County Clerk’s office is located in the west wing on the first floor of the Malheur County Courthouse in room 101.


More Information:

Records Requests

Real Estate Recording

Clerk Real Estate Recording

Probate; Probate Search


Marriage License info; Marriage License Search

Domestic Partnerships

Board Of Property Tax Appeals

Elections Information; Election Results

Notice of Receipt of Ballot Title – 6/28/2023 (Repeal Ordinance)

Ballot Title (Repeal Ordinance)

Prospective Initiative Petition IP-2023-23-02

Notice of Receipt of Ballot Title – 6/14/2023 (Repeal Penalty)

Ballot Title (Repeal Penalty)

Prospective Initiative Petition IP-2023-23-01

Notice of Receipt of Ballot Title – 5/24/2021

Ballot Title

Prospective Initiative Petition 2022-23-3 – approved to circulate for signatures

County Court Agendas; Minutes; Schedule of Payments

Birth and Death CertificatesAvailable at Oregon Vital Records, Portland – ONLY